Turning emails into documents is a common query. This may be necessary for legal discovery or archiving. Important emails should also be backed up. Sadly, this rule is often forgotten, so users lose crucial information. But how do you turn emails into PDF files?
The output format is convenient, secure, and compact. Using a free online converter you can extract pst to pdf in a flash! This is ideal when there are a couple of files to transform. An all-in-one tool will cope with any task, including accurate conversion of attachments. This is where other methods fall short.
No In-Built Functionality
Microsoft Office apps like Word or Excel allow you to save content as PDF. In Outlook, this option is missing. Selecting the message and going to ‘Save as…’ in ‘File’ gives only a few options, including TXT and HTML. And what if you want the attachments converted as well?
Method 1: Printing to PDF
For this trick to work, you need the ‘Print to PDF’ driver for Windows 10. It will allow you to achieve the goal. Importantly, attachments may also be transformed — they may be turned into a separate file with the .pdf extension.
This system works, yet not ideally. First, an email and its attachments may only be saved separately. Secondly, the attachment(s) will be automatically opened in a corresponding program (e.g., Microsoft Word) before you can save them to a PDF. If the type of attachment is obscure, you will be prompted to find a suitable opener manually.
Method 2: Create PDF via Word
The word processor allows you to save emails as PDF files. It is the easiest way for Windows 10 and older versions. Otherwise, you have to save your message in the HTML format first (from the mail client). Next, open it in Word and save it as a PDF. Use the ‘Save As Type’ menu for this. Unfortunately, attachments may not be saved this way.
Method 3: Use Adobe Acrobat Add-in
Adobe subscribers have access to a dedicated add-in designed especially for the task. Emails are converted in a click. Additionally, one may adjust security options and use other extras. While the feature is flexible, it is also one of the priciest.
The Best Method: Professional Tools
The most reliable and convenient way to process emails and attachments is via a special utility. It is a lightweight tool that saves both messages and attachments in no time. Accuracy is crucial when integrity is vital, for instance, when emails are used for litigation or eDiscovery. You can easily attach or embed attachments to the PDF.
The Bottom Line
If you need to turn emails and attachments into PDF, professional tools win hands down. Aside from conversion, this software can handle a wide range of extra tasks. For instance, you can search by any keyword, stamp bates, add watermarks, or export in a format recognized by Apple devices. It is the best value for money.